Privacy Policy
Epilogue Systems, Inc. (“Epilogue”) considers your personal data and your privacy to be of the utmost importance. Our privacy policy explains what personal data we collect and how we process them. This privacy statement is effective May 25, 2018. Please note that this privacy statement will be regularly updated to reflect any changes in the way we handle your personal data or if there are any changes in the applicable laws. The following privacy policy will also tell you how we protect personal data relating to you that we collect, process and protect in accordance with applicable data protection laws, and the rights available to you in relation to the processing of personal data.
How do we collect and process personal data?
Accessing website or other online services
Information on epiloguesystems.com and other Epilogue websites is gathered in two ways: directly and indirectly. Epilogue will at times ask you to directly provide information that personally identifies you (registering for an event, downloading a file, signing up for an email list, etc.). It is our policy to keep personal information only as long as needed to fulfill the purposes for which the information was collected. We also collect information indirectly through our Internet access logs and social media logins. When you visit epiloguesystems.com, your Internet Protocol (IP) address is automatically collected and is placed in our Internet access logs. IP addresses are not linked to personally identifiable information. Your IP address is used to help diagnose any technical problems, analyse site trends, administer the site, track movement within the site, and gather broad demographic information about site use that can eventually be used to make improvements that enhance your user experience on epiloguesystems.com.
Responding to your request for information, order, or support
When you contact us (online or offline) in connection with a request for information, to order a product or service, to provide you with support, or to participate in a forum or other social computing tool, we collect information necessary to fulfill your request, to grant you access to the product or service, to provide you with support and to be able to contact you. For instance, we collect your name and contact information, details about your request and your agreement with us and the fulfillment, delivery and invoicing of your order and we may include client satisfaction survey information. We retain such information for administrative purposes, defending our rights, and in connection with our relationship with you. When you provide your name and contact information to register in connection with such a request, the registration may serve to identify you when you visit our websites.
Your use of our products and services
We collect information about your use of our products and services to enable product and service functionalities to operate, improve your user experience, tailor our interactions with you, inform our clients on the overall use of the services, provide support and improve and develop our products and services.
Sharing personal data with third parties
We may transfer personal data to third party vendors in connection with a potential corporate or commercial transaction. Such third parties may be located in other countries. However, we ensure that we take all necessary steps to ensure that your personal data is given adequate protection as required by the relevant data privacy laws, like the Global Data Protection Regulation (GDPR) included in this Privacy Policy, and the EU-US Privacy Shield Framework, more information on which can be found by contacting: privacy@epiloguesystems.com.
Contacting employees of our clients, prospects, partners and suppliers
In our relationship with clients or prospects, partners and suppliers, they also provide us with business contact information (such as name, business contact details, position or title of their employees, contractors, advisors and authorized users) for purposes such as contract management, fulfillment, delivery of products and services, provision of support, invoicing and management of the services or the relationship. Epilogue does not sell, exchange, trade or give away personal information you voluntarily provide to us to any outside sources.
Visitor information
We register individuals visiting our offices and locations (name, identification and business contact information) and use camera supervision for reasons of security and safety of persons and belongings, as well as for regulatory purposes.
Marketing
Most information we collect about you comes from our direct interactions with you. When you register for an event we may collect information (online or offline) in relation to the event organization, and during an event, such as participation in sessions and survey results. We combine the personal information we collect to develop aggregate analysis and business intelligence for conducting our business and for marketing purposes. You can choose to receive information by email, telephone or postal mail about our products and services, or sign-up for subscriptions. When visiting our websites or using our products and services we may provide you with personalized information. You can always opt-out from receiving personalized communication by sending an e-mail to marketing@epiloguesystems.com. Epilogue uses a third-party website content administrator, and utilizes customer relationship management (CRM) database technology hosted by a third party to manage and track our marketing efforts. If you wish to be excluded from our CRM databases, please contact us at marketing@epiloguesystems.com.
How do we protect personal data?
Voluntary sharing of personal data
Except for information required by legal requirements, your decision to provide us any personal data is voluntary. You will not be subject to adverse consequences if you do not wish to provide us with your personal data. However, please note that if you do not provide certain information, you may not be able to access the features that requires the personal data. If you provide us with personal data of another person, you are responsible for ensuring that such person is made aware of the information contained in this privacy policy and that such person has provided his/her consent for sharing the information with Epilogue.
Information Security and Accuracy
We intend to protect your personal information and to maintain its accuracy. Epilogue implements reasonable physical, administrative and technical safeguards to help us protect your personal information from unauthorized access, use and disclosure. We have regular penetration testing performed by a third party provider to ensure our technical defences are in place. We do not collect any financial or credit card information. To the extent that any of our websites contain a credit card payment link, this link is to a third party processor, and Epilogue will not have access to any credit card information. Please check such third party processor’s terms of use and privacy statements before using or providing any personal information to such third party processors. Our website and other sites may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Retention Period
We will not retain personal information longer than necessary to fulfill the purposes for which it is processed, including the security of our processing complying with legal and regulatory obligations (e.g. audit, accounting and statutory retention terms), handling disputes, and for the establishment, exercise or defense of legal claims in the countries where we do business.
Your Rights under the different privacy laws, including the recent GDPR
You are entitled (in the circumstances and under the conditions, and subject to the exceptions set out in the applicable laws) to:
- Request access to the personal data we collect and process about you;
- Request a rectification of your personal data, if you find that it is inaccurate or incomplete;
- Object to the processing of your personal data, after which Epilogue Opus will not be able to use and process your personal data;
- Object to processing personal data relating to your specific situation;
- Request the erasure of your personal data;
- Request restricting the processing of personal data, under which Epilogue Opus can only process your personal data under limited circumstances;
- Request portability of your personal data, which entitles you to receive a copy (in a structured, commonly used and machine readable format) of personal data that you provided to Epilogue.
- Withdraw consent at any time to the collection, use and processing of your personal data by contacting Epilogue’s marketing team at marketing@epiloguesytems.com. Please note that this withdrawal will not affect Epilogue’s right to process personal data obtained prior to the withdrawal of your consent.
Site Security
We take appropriate steps to provide and maintain a secure website. By visiting epiloguesystems.com, however, you agree that the open nature of the Internet is such that data may flow over networks without security measures in place and may be accessed and used by people other than those for whom the data is intended.
Right to lodge a complaint
In the event you consider our processing of your personal data not to be compliant with the applicable data protection laws, you can lodge a complaint either directly with us, or with the competent data protection authority.
Cookie Policy
Epilogue Systems, Inc. (“Epilogue” “We” or “Us” or “Our”) uses cookies and other similar technologies on our Websites available at (the “Websites”) to collect information from users that visit, use or access Our Websites. In this Cookie Policy (the “Cookie Policy”) we explain the purpose and use of cookies and similar technology that We collect when individuals and other persons including companies, organizations, other legal entities and their employees, representatives and agents (“You” or “User” or “Subscriber”) access and visit our Websites.
We also provide basic information on third-party services we may use, who may also use cookies as part of their service. This policy does not cover their cookies.
If you don’t wish to accept cookies from us, you should instruct your browser to refuse cookies. In such a case, we may be unable to provide you with some of your desired content and services.
What is a cookie?
A cookie is a small piece of data that a website stores on your device when you visit. It typically contains information about the website itself, a unique identifier that allows the site to recognize your web browser when you return, additional data that serves the cookie’s purpose, and the lifespan of the cookie itself.
Cookies are used to enable certain features (e.g. logging in), track site usage (e.g. analytics), store your user settings (e.g. time zone, notification preferences), and to personalize your content (e.g. advertising, language).
Cookies set by the website you are visiting are usually referred to as first-party cookies. They typically only track your activity on that particular site.
Cookies set by other sites and companies (i.e. third parties) are called third-party cookies They can be used to track you on other websites that use the same third-party service.
Types of cookies and how we use them
ESSENTIAL COOKIES
Essential cookies are crucial to your experience of a website, enabling core features like user logins, account management, shopping carts, and payment processing. We use essential cookies to enable certain functions on our website.
PERFORMANCE COOKIES
Performance cookies track how you use a website during your visit. Typically, this information is anonymous and aggregated, with information tracked across all site users. They help companies understand visitor usage patterns, identify and diagnose problems or errors their users may encounter, and make better strategic decisions in improving their audience’s overall website experience. These cookies may be set by the website you’re visiting (first-party) or by third-party services. They do not collect personal information about you. We use performance cookies on our site.
FUNCTIONALITY COOKIES
Functionality cookies are used to collect information about your device and any settings you may configure on the website you’re visiting (like language and time zone settings). With this information, websites can provide you with customized, enhanced, or optimized content and services. These cookies may be set by the website you’re visiting (first-party) or by third-party services. We use functionality cookies for selected features on our site.
ANALYTICS COOKIES
Epilogue uses Google Analytics cookies to help improve the Websites by collecting and reporting information on how You use the Websites, however the cookies collect the information in such a manner that the information does not directly identify anyone. Epilogue also uses cookies to collect information on how its Websites are being used and identify the effectiveness of its marketing campaigns in order to customize the Websites for You. We use functionality cookies for selected features on our site.
| Cookie | Purpose | When Expire? | Cookie Source |
| Epilogue | To temporarily store user information to provide better service | 1 year | 1st Party |
| Google Analytics | To track the traffic of our website | 24 Month | 3rd Party: https://policies.google.com/privacy |
| Hubspot | To remember the preferences when users revisit the site or page. | 12-120 Months | 3rd Party: https://knowledge.hubspot.com/privacy-and-consent/what-cookies-does-hubspot-set-in-a-visitor-s-browser |
Technologies similar to cookies
Log files:
Log file information is automatically reported by Your browser each time You access a web page. When You use the Service, Our servers automatically record certain information that Your web browser sends whenever You visit any website. These server logs may include information such as Your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks, domain names, landing pages, pages viewed, and other such information.
Clear gifs information:
When You use the Service, We may employ clear gifs (also known as web beacons) which are used to track the online usage patterns of Our Users anonymously. No personally identifiable information from Your Epilogue account is collected using these clear gifs. In addition, We may also use clear gifs in HTML-based emails sent to Our Users to track which emails are opened by recipients. The information is used to enable more accurate reporting and make Epilogue better for Our Users.
How and Why do We use Cookies?
We use automatically collected information and other information collected through Our Websites through cookies and similar technologies to: (i) personalize Our Service, such as remembering Your information so that You will not have to re-enter it during a visit or on subsequent visits; (ii) monitor and analyze the effectiveness of Service (iii) monitor aggregate site usage metrics such as total number of visitors and pages viewed;
These cookies do not collect personal information about You. A persistent cookie remains on Your hard drive after you close your browser so that it can be used by Your browser on subsequent visits to the Service. Persistent cookies can be removed by following Your web browser’s directions. A session cookie is temporary and disappears after You close Your browser.
How can You control Cookies?
You may choose to accept or reject cookies used on the Websites. Most websites allow some control to restrict or block cookies through the browser settings, however if you disable cookies you may find this affects your ability to use certain parts of Our Websites or Services. You can reset Your web browser to refuse all cookies or to indicate when a cookie is being sent. However, some features of the Service may not function properly if the ability to accept cookies is disabled.
Resources You may want to reference
Please reach out to the below which may help You if You want to learn about advertiser’s use of cookies:
- Internet Advertising Bureau
Below is a reference to some popular browser manufacturers and their help pages relating to cookie management in their respective products.
Updates to Our Cookie Policy
We may update Our Cookie Policy to reflect changes to the cookies We use on Our Website or for other operational, legal and / or regulatory reasons as and when required. Please therefore visit this Cookie Policy from time to time to stay informed about Our use of cookies and related technologies.
Changes to our Privacy Policy
From time to time we may update this Privacy Policy, as well as any other specific privacy statement. When making changes to this Privacy Policy, we will add a new date at the top of this Privacy Statement.
Contact
Epilogue commits to resolve complaints about your privacy and our collection or use of your personal data. Data Subjects with inquiries or complaints regarding this Privacy Policy can contact Epilogue at: privacy@epiloguesystems.com. You can also contact our Data Protection Officer.